Category Archives: Entrepreneur Philippines

Essential Tools for Better Virtual Meetings

By: Anna Garcia

Credit Image: Ambro/ freedigitalphotos.net

Credit Image: Ambro/
freedigitalphotos.net

Communications today has certainly been revolutionised by the internet. From social media to video conferencing, the said technology has made advances in communications seem limitless. As a matter of fact, because of the internet, it is now absolutely possible to set up and manage a business without needing a physical address. Indeed, it is so convenient that, according to official data, the e-Commerce society in the Philippines has grown substantially over the years. Due to this, law makers in 2000 passed the Electronic Commerce Act (to acknowledge and manage Filipino trade and commerce on the world wide web.

Now, the number of Filipino businesses on the internet has continued to increase over the years. However, despite all the technology that is available today, the internet is still not as perfect as you might think. Take virtual meetings, for instance. Even though the Philippines is not exactly that behind with regards to computer technology; problems with audio or video conference calls via instant messengers are still quite common. This is especially true for individuals who do business from their homes and not in well-equipped business lounges or meeting facilities such as those offered by Regus Philippines.

However, like most technological dilemmas today, problems encountered in virtual meetings can certainly be minimised, if not totally eliminated. Yes, you can do this by utilising the right equipment and software available in stores today. Curious? Here are some of them that might help you get the job done.

Hardware
According to Webopedia, hardware refers to parts or devices connected to a computer such as keyboards, mice, disks, monitors and CPUs.

Computer – one of the basic equipment for home-based business people or freelancers, you should make sure that its specifications are enough for your needs. For instance, make sure that it has enough RAM to run all the software you might use for your business. Most instant messaging software take up an average of more than 100mbps in memory. For conference calls, especially with video, it could go up to over 200mbps. And if you factor in your desktop interface and open internet browsers, you would need at least 1GB+ of RAM. To be safe, your computer should have at least 2GB of RAM.

Web Camera – a must if you want to be able to video chat with other people on the net. In the professional world, clients and workers are able to put more trust in people they can see. This is why video chatting is considered a very big breakthrough in the world of telecommunications. Now, most laptops already have built-in cameras. But just in case it gets broken, buy an external camera device that you can just connect through a USB cable.

Microphone – quite essential when making internet calls. Much like the web cam, most laptops have built-in microphones. Sometimes, however, they suddenly stop working. If this happens, you can try restarting the software you’re using or the computer itself. If that doesn’t work, you should have a spare external mic so you don’t miss any important calls, whether it’s from a team mate or a client.

Software
Software refers to programs or data that are electronically stored in storage devices such as hard drives or disks. Basically, they are instructions that causes the computer to execute or perform certain activities.

Messenger – just as its name suggests, this software program enables a computer to connect to and communicate with one or several computers at the same time through the internet. This software is used mainly for communications and can be text only or with audio and video, which depends on the available hardware connected to the computer. This is the main software utilised in most virtual meetings.

Drivers – are programs that manage or control specific devices in a computer. Devices such as a web cam, a mouse, a keyboard, and a microphone have their own specific drivers. Usually, drivers for built-in devices come with your computer’s operating system. However, if you buy new ones or external types, you have to install their accompanying drivers before you can use the device.

Cloud Storage – a semi-public or public space online where you can put electronic data and access it from anywhere in the world, as long as you have a computer and internet connection. Popular examples of this are Dropbox and SkyDrive.

Aside from the things mentioned above, finding a clean, noise-free, and private place would also contribute to the productivity of your virtual meetings. So if you think you might not be able to secure all of these things for your coming virtual conferences, you might be better off renting a well-equipped temporary meeting facility or conference room than just settling for your home office.

This article was written by Anna Garcia who writes for Regus, an international provider of business solutions such as bespoke serviced offices, business lounges, meeting facilities and video communications services to businesses of any size and shape.

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Mobile Marketing

Late last year, I got hold of the December 2012 – January 2013 issue of the magazine, Entrepreneur Philippines, from my sister. It’s quite a while that I haven’t purchased its back issues. I love Entrepreneur magazine just as I love Kerygma. I collect both for the former gives me guides and tips on how to be my own boss while the latter is my source of inspiration in the spiritual aspect.

Anyway, the latest issue of Entrepreneur Philippines features the trending business opportunities in 2013. One of these is Mobile Communication. Just take a look at your Facebook wall, local newspapers, and television ads. A lot of different types of smartphones and tablets are now available in the market with very affordable prices compared to the previous years where only a few can avail.

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According to Mashable, a new study shows that Mobile Web will rule by 2015. People are now spending more time then ever on their mobile phones and this is a great opportunity for businesses to reach consumers using Mobile Marketing. This is what keeps me restless nowadays. Why? Because I believe that this recent trend will greatly benefit FilipinoVirtual Assistants. That this is the right time to evolve as a Virtual Assistant.

Sir Jomar Hilario’s latest post on his website is in line with this. The uprising demands for Virtual Assistants worldwide just pushes me to be more up to date with the latest trends in technology and what necessary skills are needed to compete with this new 409170_10150589011303382_659798381_9122771_460388664_nwave of opportunity, which some say is unlimited.

This is where my new journey starts and I want you to journey with me and let us evolve together as Filipino Virtual Assistants. In the coming weeks, I will be posting topics on tools, programs and websites which are useful in Mobile Marketing. Don’t forget to subscribe here to keep you updated with the latest trends that can benefit us, Filipino Virtual Assistants. Mabuhay tayong lahat! 🙂

photo credit: William Hook via photopin cc